These are some forms to download and review BEFORE the educational supervision meeting. Trainees should download AND COMPLETE at the very minimum the CBD and COT mapping forms prior to the meeting to help you reflect on things. Don't forget to bring these with you.
- The Educational Supervisor's Report Form
- CBD mapping form - to help you map what competencies have been covered, what has not and what needs further development
- COT mapping form - similar to the CbD mapping form but specifically for COT
- Using the e-portfolio for Ed Sup - the Bradford way (for supervisors)
- 10 important notes for ed. supervisors and form filling (essential reading)
- Dr. Denney's 10 point guide for completing the ESR (for supervisors)
- RCGP's e-portfolio guide(for supervisors)
- Setting the Review Date (RCGP) (for supervisors)
- Educational Supervision Spreadsheet - for PDs (Excel document)
Optional Tools You May Wish to Use (and bring with you on the day):
- structured reflective template - audit
- structured reflective template - significant events
- structured reflective template - case review
- structured reflective template - personal learning
- structured reflective template - complaints
- structured reflective template - multisource feedback
- structured reflective template - patient survey
- structured reflective template - probity
- structured reflective template - healt
If you find anything you feel would be helpful to others, please email me here.
Tell Me About the ARCP Panel and How Educational Supervision Fits In With This?
* In Yorkshire, it is compulsory to engage in TWO educational supervision meetings PER 6m post.
* There is a panel called the ARCP (Annual Review of Competency Progression) that meets every January and July to review your training progression and hopefully sign you off so you can go on to the next ST stage or, if you're in your final year, get your certificate of completed training (CCT).
* The ARCP panel is a formal deanery sub-school of General Practice.
* For the ARCP panel to be able to sign you off, they have to have your educational supervisor's reports uploaded.
* Because the ARCP panel meet every June and December of each year, this means that you must get the last supervision meeting of each post done before the end of May and January respectively.
* We recommend:
Feb - Aug period: 1st ES meeting March-April crossover period, 2nd ES meeting end May
Aug - Feb period: 1st ES meeting: Sept-Oct crossover period, 2nd ES meeting end Nov.
Remind Me Again , When Should the Meetings Happen?
for the first 6 months of the ST year (Feb - Aug)
for the last 6 months of the ST year (Aug - Feb)
Okay, So Tell Me About Allocations...
In Bradford, we will tell you who your educational supervisor is. Hopefully, that he/she will be your supervisor throughout your entire training period. A educational supervisor-trainee list can be found on this website (click left hand panel and select allocation list).
Once you know who your educational supervisor is, YOU need to get in touch with them EARLY ON so that you can schedule some appropriate dates. It is no good waiting til say May and hoping they can squeeze you in during that month... please remember educational supervisors have lives and plans too. The RCGP endorses the notion that educational supervision should be trainee led; in otherwords, it's your responsibility to get in touch with your educational supervisor at an early enough time (rather than the other way around. If you end up missing your educational supervision session because you forgot (for example) then please don't expect the supervisor to drop everything at a hat just to fit you in. If you fail to prepare, or fail to organise, then be prepared to fail..... only you will lose out. I apologise for having to write in this way, but this is a key message you need to take on board early.
Now Tell Me About the Actual Meetings
You arrange a meeting with your educational supervisor.
Before the meeting, you need to do some preparation.
1. make sure your e-portfolio is up to date and up to scratch.
2. download and fill in the CBD and COT maping documents (latter does not apply if you're in a hospital post)
3. don't forget to bring your username and password to log into the e-portfolio
4. bring any other evidence you think that might be relevant (eg audits done, research, significant events, prescribing analysis, other projects etc)
During the meeting, your educational supervisor will try and do their best to help you progress. Please don't feel apprehensive; be open, honest and relaxed.
The meeting aims is for your benefit and aims to:
1. ensure that you are on track for GP training
2. help you with educational planning - looking at progress and developing an educational personal development plan (PDP)
3. pick up on any difficulties you may be experiencing - whether personal or with the post so we can iron these out and get you back on track for training
4. to communicate to others (eg programme directors) that you're doing okay
What Happens After the Meetings?
* You and your supervisor MUST generate an "educational supervisor's report".
* This report will highlight any difficulties - either personal, educational or with the post. Please don't worry about these being documented. Educational supervision is not about disciplinary procedures but more about helping you overcome or see you through the difficulties.
* Therefore, the report has an "agreed action plan" to help your training journey become smoother.
* The report must be uploaded onto the e-portfolio.
* You may wish to keep the paper copy yourself; but at all supervision meetings, you must bring the previous one with you.
* Don't forget, and this is really important: send us a copy of the report: either via email to our administrator Vicky on vicky.baxter@bradfordhospitals.nhs.uk or via post: Vicky Baxer, Bradford VTS administrator, Bradford Royal Infirmary, Field House Teaching Centre, Duckworth Lane, Bradford, BD9 6RJ
A Summary Of The Educational Supervision Process In Bradford
