The universal GP Training website for everyone, not just Bradford.   Created in 2002 by Dr Ramesh Mehay

Educational Supervision

Finding the evidence for the Capability Rating Scales

The Capability Evidence Table

Please read this bit first - click on the tabs in order

The Capability Evidence Table

Please click on a capability – cut and paste the contents (except the definition reminder) into the Capability Rating boxes in the ePortfolio.
Then… just fill in the blanks.   Train the trainee to do this.  By the way, items in red provide greater evidence that those in black. 
Try and pack as much evidence as possible so that one can step back and make an overall opinion as to whether the trainee is meeting expectations or not.

Download this Capability Rating Scales Help Sheet (Microsoft Word)
– you can use this to cut and paste into the RATING SCALES SECTION of your ePortfolio.

Reminder: This is the doctor’s awareness of when his/her own performance, conduct or health, or that of others, might put patients at risk.  What actions did they take to protect patients?  The Fitness To Practice competency is rarely witnessed, but can be probed through CbD but a trainee can provide good evidence if they write up their thoughts and feelings around such matters in their LLEs.


  1. CBD – item (1) Fitness to practise: 


  1. CSR – under ‘Professionalism’ – with respect to the trainee’s conduct, performance and health, the CS says… 
  2. MSF Themes around trainee’s conduct, performance and health are… 
  3. Log entries – select ones that show STRONG evidence.

Reminder: To practise ethically is to practise with integrity and show a respect for diversity.   Use recognised ethical frameworks to aid your approach in helping patients.   Themes include honesty, integrity, trust and respect.  Others include autonomy, non-maleficience, non-malefeasence, beneficience, and justice.   Principles like morality, utility (doing greatest good for greatest number), rationing and human rights.


  1. CBD – item (2) Maintaining an ethical approach:


  1. CSR – under ‘Professionalism’  – ethical themes are… 
  2. MSF – under ‘professional behaviour’, ethical themes are… 
  3. Log entries – select ones that show STRONG evidence.  In particular: Clinical Case Reviews, LEAs/SEAs, Reflection on feedback (esp complaints), QIA, Leadership/Management/Professionalism 

Reminder: This is about specific consultation and communication techniques you use and why you used them.   It also includes understanding and using consultation frameworks.


  1. COT – last item ‘Overall Assessment of Performance’:
  2. AudioCOT – last item ‘Overall Assessment of Performance’:
  3. CEX – item 2 Communication skills: 
  4. RCA/CSA – this trainee has passed which is a good indicator that a trainee’s communication skills were, on the whole, good enough.   The score for IPS was x out of  y


  1. PSQ – communication skills themes are…  
  2. CSRunder ‘Communication’ – communication themes are…
  3. MSF – following communication skills themes emerge…
  4. Log entries – select ones that show STRONG evidence.  In particular, look at Clinical Case Reviews.

Note about COT: Most items in the COT are about Communication Skills – especially items  (1) patient contribution, (2) cues, (3) psycho-social context, (4) ICE, (8) explanations, (10) patient involved &  (11) shared understanding.   So look at these individual items – from the mapping sheet – and see how the trainee is doing.  But, rather than writing about each item, write in terms of the “Overall Assessment of Performance”.  If overall assessment has been marked as good in a COT, then surely the consultation skills must of been good enough.  Write something like “In terms of Overall Assessment of Performance: 7/9 COTs marked as at or above expected level and  2/9 below expected level”)

Note on AudioCOT: Again, as most items in the audio-COT are about Communication Skills, especially items (1), (2), (3), (4), (5), (6), (9), (10), (11), (12).  So, rather than writing about each item, write in terms of the “Overall Assessment of Performance”.   

Reminder: The gathering and use of data for clinical judgement, the choice of physical examination and investigations, and their interpretation.  This is mostly about clinical data rather than social data – salient features in the history and examination – outline them.


  1. CBD – item (4) data gathering & interpretation: 
  2. COT – item (5) Includes/excludes significant condition:          ; item (6) Examination:  
  3. Audio-COT:  – item (3) Identifies the reason for the call:       ; item (7) History Taking:
  4. CEX : item (3) Clinical Assessment (Hx & Ex)
  5. RCA/CSA – this trainee has passed which is a good indicator that a trainee’s Data Gathering skills were, on the whole, good enough.   The score for DG was x out of  y


  1. CSR – under ‘Clinical Assessment’  the CS says….       The ‘Level of Supervision’ requires is reported as… 
  2. MSF – under Clinical Performance,  comments around Data Gathering are:
  3. Log entries – select ones that show STRONG evidence.  In particular, look at: Clinical Case Reviews, LEAS/SEAs & CEPs.

Reminder: CEPS = Any reference to the doctor’s ability to perform clinical examination, clinical procedures and investigations.


  1. CEPsThis trainee has done XXX out of the 5 mandatory examinations.  
  2. COT –  item (6) appropriate physical or mental examination:
  3. Mini-CEX – item (3) physical examination skills:


  1. CSR – under ‘Clinical Assessment’ – the CS says the following about examination skills…
  2. MSF – the following comments are made about examination skills...
  3. Log entries – select ones that show STRONG evidence.  In particular, look at Clinical Case Reviews & CEPS.

Reminder: This is not just about coming up with a diagnosis; it’s about any decision-making processes.  Write about the conscious, structured approach to decision making you take in order to protect patients.   Don’t just write about your decision, but also the thinking behind that decision.  How did you come up with that decision?  What was swaying you towards it and away from it?  How did you make the final decision?


  1. CBD  item (6) Making diagnosis/decisions: 
  2. COT – items (6) Appropriate examination:           item (7) Appropriate working diagnosis:
  3. AudioCOT – item (8) appropriate working diagnosis:          item (9) creates an appropriate, effective treatment plan:        item (11) safety netting/FU:
  4. CEX item (7) clinical judgement:
  5. RCA – This trainee has/has not passed the RCA which provides evidence of good Decision-making skills.


  1. CSR – under ‘Clinical Assessment’, ‘Management of Patients’, ‘Context of Care’ the CSR says the following about Decision & Diagnosis skills…          The ‘Level of Supervision’ required is reported as…
  2. MSF – under Clinical Performance, themes around Diagnises/Decisions are… 
  3. Log entries – select ones that show STRONG evidence.  In particular, look at: Clin Case Reviews, LEAs/SEAs, Leadership/Management/Professionalism & Prescribing.

Reminder: Clinical Management = the recognition and management of common medical conditions in primary care.


  1. CBD – item (4) Clinical management
  2. CEX item (4) overall clinical care:
  3. COTitem (10) Appropriate management plan & FU: 
  4. AudioCOT – item (9) creates an appropriate, effective mutually acceptable treatment plan:
  5. AKTthis trainee has passed which is a good indicator that a trainee’s clinical management skills are, on the whole, good enough.   The score for clinical questions was:  x  out of  y
  6. RCA/CSA – this trainee has passed which is a good indicator that a trainee’s clinical management skills are, on the whole, good enough.   The score for CM was x out of  y


  1. CSR – Under  ‘Clinical Assessment’, ‘Management of Patients’, ‘Context of Care’  the following Clinical Management themes emerge…        The ‘Level of Supervision’ is reported as… 
  2. MSFUnder Clinical Performance, the following ‘clinical management’ themes emerge…
  3. Log entries – select ones that show STRONG evidence.  Nearly all types of Learning Logs will often be about the management of a condition in primary care.

Reminder: Aspects of care beyond managing straightforward problems.  It’s about the approach to health rather than just illness.  For example: managing co-morbidity, managing uncertainty, explaining risk. 


  1. CBD item (08) Managing medical complexity: 


  1. CSR  Under ‘Management of Patients’ & ‘Context of Care’ the CS says…
  2. Log entries – select the ones that show STRONG evidence.  In particular, look at : Clinical Case Reviews, LEAs/SEAs, Leadership/Management/Professionalism & QIA.

Reminder: Working effectively with other professionals to ensure good seamless patient care.  This includes the sharing of information with colleagues.  Seeking others for help and advice as well as providing help and advice for colleagues.  The ‘performance’ of working with colleagues is best reported by colleagues themselves i.e. through MSF.


  1. CBDitem (09) Working with colleagues in teams: 


  1. MSF – Under Professional Behaviour , ‘working with colleagues’ themes are… 
  2. Log entries – select ones that show STRONG evidence.  In particular, look at: Clinical Case Reviews, Reflection on Feedback, Leadership/Mx and Professionalism & QIA.
  3. CSR – under ‘Working with colleagues and in teams’, the CS says…

Reminder: Maintaining the performance and effective continuing professional development of oneself and others.   It’s about the trainee’s goes about meeting the needs of their own learning AND about how they aid in the teaching of others.




  1. CSR under ‘Professionalism’ the CS says the following things about this trainee as a learner…
  2. MSF – under ‘professional behaviour’ and/or ‘clinical performance’, the following themes emerge about this trainee as a learner… 
  3. Learning Logs: Select log entries which show how you went about to educate yourself after seeing particular patients. LEAs & SEAs as a result of seeing patients.   Reflection on feedback from others e.g. on particular patients or from the trainer after CBDs, COTs etc.
  4. Other Log entries – Link log entries about –  attending courses/CPD, , Academic Activity, Audit, PDSAs, Projects & QIA projects.  Anything you have done in terms of Prescribing?  Or Leadership?

Reminder: This is about taking responsibility for organising yourself and developing systems to manage your workload.  It also includes taking initiative (=leadership) in managing others and making everyone’s life easier and safer.   For example, looking at systems beyond what would be  routinely expected from you.  Bettering systems of care.  Engaging with and improving IT systems.


  1. CBD – item (11) Organisation, Management, Leadership: 


  1. Log entries – select ones that show STRONG evidence. In particular, look at: Clinical Case Reviews, LEAs/SEAs, Leadership/Management/Professionalism & QIA.

Reminder: This is the ability of the doctor to operate in physical, psychological, socioeconomic and cultural dimensions.  It involves taking into account feelings as well as thoughts – both patient’s and doctor’s.  This item also includes promoting health at opportunistic moments rather than just treating disease.  And of course, the wider need to always survey and protect patients – i.e. safeguarding. 


  1. CBD – item (13) Practising holistically: 
  2. COT – item (3) psychosocial context:          ;item (5) Pt’s health understanding: 
  3. AudioCOT – item (5)  Places complaint in psycho-social contexts:           ;item (6): Explores ICE: 
  4. PSQ – item (4) Interested in you as a whole person:            ;item (5) Fully understanding your concerns: 
  5. RCA/CSAthis trainee has passed which is a good indicator that a trainee’s ‘practising holistically’ skills are, on the whole, good enough.    The score for IPS was x out of  y


  1. CSR – under ‘Context of Care’ the CS says the following about this trainee’s “practising holistically” skills…
  2. Learning Logs – select ones that show STRONG evidence. In particular, look at: Clinical Case Reviews, LEAs, SEAs, Safeguarding entries.

Reminder: Community orientation is the management of the health and social care of the practice population and local community.   So – it is more about the health of the population or a particular patient community or group than a particular individual.   Community orientation only comes to life when we look at the impact of disease/provision of health care in the wider patient context. This is where audit work or engaging in a project that looks at the patient population becomes invaluable. Incidentally, these are often the best ways of learning about this element of the curriculum.


  1. CBD – item (8) Community orientation: 


  1. Learning LogsUse learning logs where you talk about particular patient groups.   Or where an encounter with a specific patient stimulates you into thinking about a patient group with the same characteristic e.g. diabetics, Bengali-speaking patients, new mums, teenagers etc.
  2. Other Learning Logs – Think about other types of logs where you are looking at patient groups rather than individual patients.  For example, in audits and projects.  Leadership work and activities.
  3. CSR – under ‘Context of Care’  the following themes around Community Orientation emerge…
Competence Area MSF PSQ AudioCOT/COT  CbD CEX CSR
Communication and consultation skills            
Practising holistically


Data gathering and interpretation            
Making a diagnosis/decisions            
Clinical management            
Managing medical complexity  


Primary care admin and IMT  




Working with colleagues and in teams            
Community orientation    


Maintaining performance, learning and teaching            
Maintaining an ethical approach            
Fitness to practise            

The numbers on their own don't tell you the whole story - you need the narrative as well.

What evidence do I use for the various capabilties?

Write-up examples

Here are two Professional Capability write ups from one of our trainee’s ePortfolio which I was incredibly impressed with.  Have a read and compare it with what you currently do.  Is there anything you can learn from it to make yours even better?   Remember, when you are providing evidence for the Capability Rating Scales, you are meant to be “showing yourself off” to panel members who do not know you!   A bit like in a job interview – where you are selling and proving your worth.   This is the same – so why would you want to do it quickly and undersell yourself?  Spend time and write it up with care, thought and consideration.   Impress the many people who will be reading it (some of whom you will not know – but will be making a decision about you as to whether you move up an ST grade or not in your GP training).



  • COTs  – 8 out of 9 COTs have been marked as “Competent for Licensing”.
  • My PSQ was very good in all areas.  Patients thought I allowed them to speak, tried to really understand their problem and left satisfied.  Mean score generally 5 for most items and Median score generally 6. 
  • CSR – under “Communication” says I regularly explore a patient’s ideas, concerns and expectations.    Also comments “excellent at recognising the impact of  problem on a patient’s life”.  And “generally makes good management plans in partnership with the patient”.
  • MSF themes – ‘good communicator’, ‘explains things well’, ‘good at communicating treatment plan’.   

Tagged Evidence

  • 06/05/2019 Learning log: Taught medical students consultation models
  • 30/01/2019 Learning log: Antibiotics wrongly prescribed by another GP
  • 10/05/2019 Learning log: Gentleman with unexplained back pain and lots of worries

Suggested Action Before Next Review

  • Maybe now try and look at difficult consultations and advanced consultation techniques.   Start by finding a course on handling difficult consultations – and then put that into practise?



  • CBDs: for item Making Diagnosis/Decisions = 9/11 C, 2/11 NFD, 1/11 IE
  • COTs: (9 done in total)
    item 6 appropriate examination = 6/9 C,  2 E, 1 NFD. 
    item 7 Appropriate working diagnosis: 9/9 C
  • Previous CSR suggested to try and work more independently and to balance when to seek reassurance from others. Current CSR comments are that I meet expectations for diagnostics items, appropriate differential diagnosis and refers appropriately with specific comments stating “clinically very good”, and “does not over or under investigate” and “more self-confident and less reliant on others”. 
  • MSF themes around having good clinical knowledge, explores differential diagnosis very well, good at knowing when to ask for help, thinks laterally when needed

Tagged Evidence

  • 30/04/2019 Learning log: The girl who was taking the pill incorrectly
  • 20/03/2019 Learning log: Home visit man with haematuria – what next?
  • 25/04/2019 Learning log: Training in telephone triage

Suggested Action Before Next Review

  • I feel I have made incredible progress in terms of coping with uncertainty over the last 12 months. I would like to build on this further – perhaps read Tim Crossley’s book on ‘I Don’t Know What It Is But I Don’t Think It’s Serious’ (confidence and decisiveness in primary care).

Can you see that…

  • These write-ups are concise and specific.    As a result, they are not particularly long.   Long write-ups usually indicate vagueness or waffle!
  • There is both quantitative and qualitative evidence within this write-up.
  • At the end, the trainee is quite specific about how they plan to build on each competency in the near future.

Can you do something similar?  I’m sure you can.   Speak to your Educational Supervisor or GP Trainer if there is anything here that confuses you or if there is something you want more help with.

Action Points for each Capability

All trainees need to write up reasonable action points for each capability.  They must not be woolly or vague like ‘continue to build on this skill’.  This is another area which both trainees and supervisors struggle with – why? – because the points generated are simply too woolly and vague.     And even if you are an ST3 who is completing to CCT, YOU STILL HAVE TO write action points for each of the Professional Competencies – because some of these will form the basis of your PDP for your very first GP appraisal.   In the case of ST3s who are completing, the ‘suggested action before next review’ box should be interpreted as ‘suggested action before first appraisal’.

  • In summary, you need to write objectives which are SMART.  The easiest way to do this is to simply think what next practical step the trainee needs to take which will help progress him or her in this competency.
  • Feeling stuck?   Click on the button below to some top ideas from our “Formulating Action Points for each Capability” page.

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Bradford VTS was created by Dr. Ramesh Mehay, a Programme Director for Bradford GP Training Scheme back in 2001. Over the years, it has seen many permutations.  At the time, there were very few resources for GP trainees and their trainers so Bradford decided to create one FOR EVERYONE. 

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